8TH VIRTUAL TRIENNIAL CONVENTION OF THE NATIONAL CAPITAL REGION 2021

May 13, 2021 to May 16, 2021
9:00 am to 12:00 pm
Virtual, , (Map)
Sign-up Deadline: 
February 19, 2021

Registrations Are Now Closed

The 8th Regional Triennial Convention of the NCR of the Public Service Alliance of Canada will be held virtually May 13-16, 2021. 

Registration fees received from the 2019/2020 registrations will be returned after May 2021. No registration fee shall be charged for the virtual Regional Convention.

Key Event Dates

Caucuses

May 3, 2021 5pm to 6pm - Indigenous Caucus
May 4, 2021 5pm to 6pm - Young Workers Caucus
May 5, 2021 5pm to 6pm - Women Caucus
May 6, 2021 5pm to 6pm - Members with Disability Caucus
May 7, 2021 5pm to 6pm - Pride Caucus
May 10, 2021 5pm to 6:30pm - Separate Employer Members Caucus and Vote
May 11, 2021 5pm to 6pm - Racially Visible Members Caucus

Convention Training

May 11, 2021 9am to 1pm - All participants training on Encore platform and New PSAC Rules of Order for Virtual Conventions

Convention Business

May 13, 2021 9am to 2pm - Day 1
May 14, 2021 9am to 2pm - Day 2
May 15, 2021 9am to 2pm - Day 3
May 16, 2021 9am to 12pm - Day 4

Convention Agenda now available in the materials below...

Due to the nature of the virtual event and the rescheduling of the convention due to COVID, we are receiving higher than usual enquiries. Please be assured that 2020 registration submissions were carried over into 2021 and that all credentials were re-screened for current accuracy. Final confirmations with details have gone out. Please verify your emails for the following notifications.

  1. Confirmation of convention participation and connectivity testing;Confirmation of caucus participation;

  2. Caucus Links from ELC platform.

  3. Leave compensation entitlements;

  4. Union Authorization Letters for members from TB, FB, Parks, CFIA, SSHRC. 

  5. Correction of Union Authorization Letters for members from TB, FB, Parks, CFIA, SSHRC for convention training of May 11th.

  6. Convention Links from Encore platform (24 to 48 hrs prior to convention business).

Please remember to verify both your home email addresses and union email addresses.

Correction Notice:

Please note that a correction UAL was sent to TB, FB, Parks, CFIA, SSHRC members where the article number in French was changed from .12 to .13 for the Convention Training of May 11, 2021.

Thank you for your patience.

 

Deadlines

  • Februray 12, 2021 - Receipt of the Resolutions to Regional Convention submitted by the Regional Council, Locals, Branches, Regional Women’s committees, Area Councils, Equity Committees and recognized PSAC regional committees. To help you in the process, you may click on the call letter below for the criteria for submitting a new resolution.
  • February 19, 2021 - Registration by Delegates and Observers.
  • February 19, 2021 - Credentials to the Regional Convention  by the Regional Council, Locals, Branches, Regional Women’s committees, Area Councils, Equity Committees and recognized PSAC regional committees.

Here is the Call Letter to find all the information related to the upcoming Regional Convention. 

Positions Open for Elections

As a result of a decision by delegates at the 2003 PSAC Convention, Regional Executive Vice-Presidents and their Alternates are to be elected at Convention.  Any PSAC member in good standing in the National Capital Region is entitled to run for these two positions.  The nominator and the seconder must be accredited delegates to the National Capital Region Convention. A call for nomination for the office of the Regional Executive Vice-President (REVP) and Alternate REVP, will be sent under separate cover. Below is the list of all the positions up for elections at the Convention:

  1. Regional Executive Vice-President
  2. Alternate Regional Executive Vice-President
  3. Members-at-large x 3
  4. Alternate members-at-large x3
  5. Separate Employers representatives
  6. Alternate Separate Employers representatives
  7. Treasurer
  8. Standing Finance Committee

Click here for the 2021 Candidate Nomination FormThe form must be sent to the NCR Coordinator Elisabeth Woods at the following email address: WoodsE@psac-afpc.com on or before April 16, 2021.

The objective of the PSAC Family Care Policy is to remove one of the barriers which prevents delegates from participating fully in Union activities.  Costs related to family care will be reimbursed according to the PSAC Family Care policy. A copy is available on the PSAC website at http://psacunion.ca/family-care-policy.

Online Registrations

Delegates:

The delegate registration previously done for the 2020 PSAC-NCR Regional Convention will be confirmed with the submitting bodies. Changes in delegate registration shall be allowed and such changes shall not be considered as late delegates. The period for delegate confirmation shall be: February 19, 2021. If a delegate is being replaced by a duly elected alternate, minutes of the meeting where this election took place must be provided by the submitting body. This election shall be conducted per the appropriate local/branch/component by-laws. Components shall confirm their delegation to PSAC, including any changes made to their delegation

The Area Council / Regional Committee shall be asked to reconfirm their delegate. A new election is not required if the previously elected delegate or their elected alternate will be attending the postponed Regional Convention;  Should neither the elected delegate nor alternate be able to attend the postponed Regional Convention, the Area Council / Regional Committee shall be required to conduct a new election for their delegate. This election shall be conducted per the Area Council / Regional Committee by-laws. The new delegate must be registered within the period of delegate confirmation defined in this callout to avoid being a late delegate.

For those union bodies that did not register their full complement of delegates (or any delegate) by the original 2019/2020 deadline, they will be able to utilize their full complement and register their delegate(s) to the postponed Regional Convention, within the reopened delegate registration period. Such delegates will not be considered as late.

Expenses/Costs:

The registration fee paid by delegates in 2019/2020 will be returned after May 2021 via the Member Expense Portal login claims. No registration fee shall be charged for the virtual Regional Convention.

Loss of salary for delegates will be covered by the PSAC NCR for days of work (Tuesday May 11, Thursday 13th and Friday May 14th, 2021). If you are scheduled to work on Saturday May 15th and/or Sunday May 16th, PSAC NCR will reimburse your loss of salary for those days and a copy of your work schedule is required.

For TB, Parks, CFIA, SSHRC and CRA: A Union Authorization Letter (UAL) will be provided 2 weeks prior to the convention for the purposes of Employers’ Invoicing to the Union. If members of these units choose not to utilized the UAL per their collective agreement, but choose to take other leave, a copy of the employer's leave approval must be included in their respective claim in order to process claims.

A stipend of $50 will be provided to delegates for May 11, 13, 14, 15 and 16th, 2021.

Additional family care costs for delegates will be reimbursed for in accordance with the PSAC Family Care Policy. Receipts are required.

For updates and questions about your claim please connect to your membership expenses portal login where you can also respond to questions posed about your claim. If you have not yet created an account, you can do so on the same login page using your PSAC ID number. For your ease of reference when processing your claim, see the User Guide for MEP available on the member expense portal and on this webpage. If you still have questions, do not forget to use the dedicated convention email 2021NCRConvention-CongresRCN2021@psac-afpc.com and dedicated convention phone number 613-714-3671.

Observers:

Observers shall confirm their attendance to the postponed PSAC-NCR Regional Convention by: February 19, 2021. New observers are permitted to register for convention by this deadline. Changes in the observer registration by a union body shall be permitted. Such changes are to be made within the deadline cited above. Observers must be members in good standing. 

Expenses/Costs:

If an observer had previously paid the $150 convention registration fee, it will be returned by PSAC-NCR after May 2021. No registration fee shall be charged for the postponed regional convention. Regional Committees and Area Councils are reminded that they cannot spend committee/council funds on observers.

PSAC NCR will not cover any of Guest or Observer costs.

 

Registration Fee Reimbursements:

Registration fees received from the 2019/2020 registrations will be returned after May 2021. No registration fee shall be charged for the virtual Regional Convention.

 

Encore Connectivity

We ask all participants to verify the connectivity of their devices at home and well in advance of the convention by reviewing this Regional Virtual Convention Connectivity Guide. We ask that you carefully read through the Connectivity Guide and determine whether or not you anticipate any connection issues with the virtual platform with respect to hardware access (device, microphone, sound capability, video/camera, etc.) or internet access. We also strongly suggest that you test all your technology well in advance of the PSAC NCR Regional Convention this May to ensure that it is functional.

If you have any questions about the NCR Convention, please contact the REVP Office at 2021NCRConvention-CongresRCN2021@psac-afpc.com or 613-714-6731.

 

Delegate Registration Form (closed)

Observer Registration Form (closed)

 

Resources & Materials

Agenda and Previous Minutes

List of Resolutions and Reports of Resolutions

Reports

Executive Reports

Committtee Reports

Separate Employers Reports

  • Kim Cardinal
  • Richard Weintrager

Treasurer's report

Members at Large Reports

  • David Lanthier
  • Raynald Leroy
  • Joy Morgan
  • Tony Nicolas
  • Louise Sicard
  • Alex Silas

Virtual Backgrounds